TimeDetail · How It Works

Log time by email in seconds

TimeDetail is built for professionals who live in email. Send your work notes to your private time logging email address with Time in the subject, and we’ll convert them into clean, bill-ready entries you can review and export anywhere.

Go to My Account → Time Logging Back to Getting Started

Step 1

Use your private time logging email

Your account has a unique logging email (example: yourname.4f9a@mg.timedetail.com). You can find it in My Account.

Step 2

Put Time in the subject

If the subject line contains the word Time, TimeDetail treats the body as freeform time notes and uses AI to interpret each line as an entry.

Step 3

One line per entry (AI cleans it up)

Write one line per time entry. AI will convert it into a clean description, detect the client and category, and normalize the time.

Realistic email examples

To: your time logging email (from My Account)
Subject: Time

Example 1 — Minutes-based entries (simple, fast):

12/11/2025 45 minutes Campbell Corporation category Business Analysis — built 12-week cash flow forecast
12/11/2025 30 minutes Campbell Corporation category Meeting — weekly finance check-in call with CFO
12/11/2025 20 minutes Internal category Admin — inbox cleanup and scheduling

Tip: Including client names and categories consistently helps TimeDetail classify your work more accurately — and improves AI suggestions over time.

Example 2 — Tenths-of-an-hour entries (common in consulting & legal):

12/11/2025 0.8 Green Tree Holdings category Financial Modeling — scenario build for restructuring plan
12/11/2025 1.2 Green Tree Holdings category Business Analysis — liquidation analysis draft and review
12/11/2025 0.3 Internal category Admin — update task list and send follow-ups

TimeDetail supports recording time in either minutes (e.g., 45 minutes) or tenths of an hour (e.g., 0.8). The system normalizes and stores both.

Example 3 — Freeform, “how you actually think”:

Spent 2 hours on Campbell Corporation category Business Analysis building a 12-week cash flow forecast
45m on Campbell Corporation category Meeting — call with finance team re: runway + vendor plan
0.4 hours Internal category Admin — reconcile notes and prep tomorrow’s agenda

You don’t have to be perfect. TimeDetail’s AI is designed to interpret common professional phrasing.

Daily reminders that you can reply to

You can set reminders once or twice per day at specific times. When you receive a reminder email, you can simply hit Reply and type one or more time entry lines — we’ll log them automatically.

Configure reminders in My Account

Best practices

Use clear client names (e.g., Campbell Corporation) and repeat them consistently.
Add categories when possible — it improves classification and reporting.
Log in the moment (or same day). It’s easier, more accurate, and helps recover missed time.
Export your entries whenever you want — TimeDetail works as a supplement or a full solution.